Privacy Policy for Bite Billing LLC
Effective Date: April 10, 2026 | Last Updated: April 10, 2026
Introduction
Bite Billing LLC, based in Maine, provides remote dental billing services. We are committed to protecting the privacy of our clients (Dental Practices) and the security of the health information we process. This policy covers our website operations and outlines our compliance with HIPAA and the Maine Online Data Privacy Act (MODPA).
Role as a Business Associate (HIPAA)
We operate as a Business Associate under HIPAA. All Protected Health Information (PHI) provided to us by dental practices is governed by a Business Associate Agreement (BAA). We use PHI solely to provide billing, claims processing, and revenue cycle management services.
Maine-Specific Data Rights (MODPA 2026)
Under Maine law, residents (including the practitioners we interact with) have the following rights regarding their personal data:
Right to Access: You can confirm if we are processing your personal data and request a copy.
Right to Correct: You may request that we correct inaccuracies in your personal information.
Right to Delete: You may request the deletion of personal data provided to us (subject to legal retention requirements).
Right to Opt-Out: We do not sell your personal data. However, you have the right to opt-out of any future sale of data or targeted advertising.
Information Collection & Data Minimization
In accordance with Maine's "Data Minimization" standards, we only collect personal data that is strictly necessary for our business relationship:
Contact Information: Name, email, and phone number for business inquiries.
Practice Data: NPI numbers and practice details for credentialing/billing setup.
Sensitive Data: We do not collect "sensitive data" (biometrics, precise geolocation) via our website. Any health data processed is done so under the strict necessity of our billing services.
Security and Breach Notification
We implement robust administrative, physical, and technical safeguards. In the event of a data breach:
Maine Law: We will notify affected Maine residents within 30 days of discovery (which is more stringent than the federal 60-day HIPAA window).
Regulators: We will notify the Maine Attorney General or the Department of Professional and Financial Regulation as required by 10 M.R.S. § 1348.
Third-Party Sharing
We share information only with:
Insurance Payers: For claim adjudication.
Authorized Subcontractors: Vendors who support our operations and have signed a BAA.
Legal Authorities: When required by law.
Contact Information
To exercise your privacy rights under Maine law, please contact our Privacy Officer:
Email: hello@bitebilling.com
Mailing Address: 14 Saddle Hill Dr, Berwick ME 03901